Miro is the perfect tool to support the activity of Project Managers at every stage of the projects, from their conception to their execution: the functionalities. Project management has changed over time. The complexity of the projects has increased, and there has been an increase in the risks and dangers faced every time a new job is started. There are many aspects and elements that a project manager must keep under control and must share with his team.
To support the project managers, numerous tools that are readily available on the web have been created. Among these is the Miro platform, which adapts flexibly to every need and allows easier collaboration between all the figures interested in a project. Through Miro, it will be easier for the project manager to maintain leadership by checking that all the planned work is done on schedule. He can communicate, even remotely, with the entire team and listen to suggestions or requests for support.
Miro, All The Functions Of The Project Management Platform
A project is carried out in several phases. There is that of conception, which involves an in-depth analysis of the context, the definition of budget and objectives, and the identification of possible actions to be implemented to achieve the desired objectives. In this first phase, it is helpful to hold meetings and brainstorm to understand the critical issues and to allow each person who has an interest in the project or who will have to work on it to express their ideas and their point of view. This will guarantee that the best arrangements are distinguished. A design phase follows.
Once the objectives are achieved and the means and tools at one’s disposal have been defined, the entire work process can be planned. The whole team must be made aware of the activities to be carried out, the times to be respected, and any deadlines. Creating calendars, maps, and diagrams that visually show the entire workflow to follow will allow all members to stay up-to-date and get their work done on schedule. Throughout the execution of the project, the managers must ensure that everything is proceeding according to plan, planning and organizing recurring meetings, and careful and constant monitoring. This way, making changes and intervening in real time will be possible.
Miro can be supportive at every stage. It allows you to organize meetings and workshops at a distance and with a high visual impact, enabling you to attract the participants’ attention and actively involve them. It can be interacted with remotely, tracking live cursors on a canvas of varying dimensions. The platform has integrated video conferencing tools, allowing you to discuss ideas, opinions, and problems freely. You can use tools that promote concentration during the meeting, such as sticky notes and voting. To increase the productivity of meetings, Miro allows the creation of presentations step by step, thanks to pre-established frames. Agent and countdown timer can be shared.
By creating a collaborative whiteboard, the stakeholders involved can be invited to control the entire evolution of the project using maps, diagrams, and more. This allows for an agile and lean-approach. The advantages of using a tool like Miro are numerous. It will enable you to create a climate of trust and transparency in the workplace through the inclusion of every single member of the team. It improves concentration and favors the alignment of the company on what concerns the objectives to be achieved, the methodologies used, and the vision. By reducing efforts, maximize resource efficiency.
Miro, What Can Be Done On The Platform And How To Create An Interactive Whiteboard
On Miro, you can create one or more work teams. Within each group, all members deemed necessary can be invited by entering their email addresses or by sending them a link that they can use to view all activities. You work on interactive whiteboards, which can be created from scratch or pre-set templates. The platform offers several categories:
- Meetings and workshops
- Brainstorming and Ideation
- Agile Workflow
- Mapping and Diagramming
- Research and Design
- Strategy and Planning
A whiteboard can be modified anytime as long as it is deemed necessary and until the project is completed. At any point on the blackboard, you can create delimited work plans, add texts of which you can choose the size and font, or add valuable links. Each team member can insert sticky notes of different colors and sizes. By inserting geometric shapes of different types and arrows, it is possible to create customized diagrams and mind and concept maps.
On the shared whiteboard, you can draw freehand with the pen tool or, with the highlighter, underline the most important and not to be forgotten concepts. For each element inserted within the workspace, comments can be added. They can be used as a reminder to request immediate changes or clarifications. Voting rounds can be started, or notes added. While creating or viewing the whiteboard, it is allowed to start chats in which everyone can participate or video chats. During calls, you can continue to add or modify elements on the board.